There are a total of 9 meeting rooms in the HHS Conference Center (see parking/floor map):

• 5 smaller meeting rooms with tables and chairs that can’t be moved
• 4 larger meeting rooms with tables and chairs that can be rearranged

These rooms are available on regular work days and with special approval on weekends and holidays. These rooms can be booked individually or collectively (if doing a larger meeting or one that requires break out groups in smaller rooms); for complex events, you may email HHSConferenceCenter@placer.ca.gov to discuss custom solutions. Select a room name below to see features of each room. Please note capacity below is standing room only and does not reflect capacity after room set up with tables & chairs. View information links for each room to see estimated capacity for different setups.

Review information about the Anderson Room and availability calendar.

Small Conference Room – 1-506 - Anderson
Capacity – 8 people (with conference table)
Hours of operation 8:00 am – 5:00 pm

Review information about the Burgess Room and availability calendar.

Large Conference Room - 1-503 - Burgess
Capacity – 16 people (with conference table)
Hours of operation 8:00 am – 5:00 pm

Review information about the Cordova Room and availability calendar.

Large Meeting Room – 1-500 - Cordova
Capacity - 153 people
Hours of operation 8:00 a.m. – 5:00 p.m.

Review information about Jeff Brown Room #1 and availability calendar.

Large Conference Room – 1-508 – Jeff Brown 1
Capacity – 80 people (theater style)
Hours of operation 8:00 am – 5:00 pm

Review information about Jeff Brown Room #2 and availability calendar.

Large Conference Room – 1-509 – Jeff Brown 2
Capacity – 80 people (theater style)
Hours of operation 8:00 am – 5:00 pm

Review information about Jeff Brown Room #3 and availability calendar.

Large Conference Room – 1-510 – Jeff Brown 3
Capacity – 80 people (theater style)
Hours of operation 8:00 am – 5:00 pm

Review information about the Luce Room and availability calendar.

Large Conference Room – 1-502 - Luce
Capacity – 16 people (with conference table)
Hours of operation 8:00 am – 5:00 pm

Review information about the Merz Room and availability calendar.

Large Conference Room - 1-504 - Merz
Capacity – 16 people (with conference table)
Hours of operation 8:00 am – 5:00 pm

Review information about the Suehead Room and availability calendar.

Medium Conference Room - 1-505 - Suehead
Capacity – 8 people (with conference table)
Hours of operation 8:00 am – 5:00 pm

Users are responsible for setup. Click here to view setup suggestions before selecting one from the menu below.*  

Note: For smaller, fixed rooms with capacity of 16 or less, conference style is the only option. Other options are available for larger rooms.

The facility for which use of application is hereby made will not be used for acts of violence or any other unlawful purposes or activities and the character of intended activities will conform to that as stated above in the application.

Individuals who are to conduct the activities as a result of this “Application for Use of Facilities” are to be twenty-one (21) years of age or older and are responsible for the use and care of the facilities.

Placer County prohibits smoking, vaping and the use of drugs or alcohol on any of its premises. Therefore, any activities as a result of this “Application for Use of Facilities” will prohibit the use of vaping, tobacco, drugs, and alcohol products. Violations of this condition may be subject to fines, full cost recovery of all cleaning necessary as a result, and potential for denial of future requests to use Placer County facilities -or- and the potential to be barred from the use of any County facilities for one year including cancelation of any previously approved requests.

Room cancellations must be received no later than 3 business days in advance. Or future meetings may have a longer waiting period before approval.

The undersigned agrees to indemnify and hold harmless Placer County, its officers, agents and employees for causes, arising out of or in any way connected with the use of the facility.

Disclaimer: Placer County Health & Human Services shall have the right to revoke permission for use of the HHS Conference Center at any time in the event of an emergency or when it is deemed in the best interest of Placer County. In the case that HHS must cancel a reservation we will work with the group to find another venue.

User is responsible for the following during business hours:

• Scheduling the room in advance.
• Setting up the room for their meetings and use AND returning the room to its original status after use (i.e. proper placement of tables/chairs). You will need to complete a checklist before leaving the HHS Conference Center and leave it at the front desk.
• Users are responsible for ordering of food and/or food preparation for meetings and the removal of all food and food related items upon departure -or- daily departure / upon final departure of multi-day reservations. Violations of this condition may be subject to fines and/or full cost recovery of all cleaning necessary.
• Reservations outside of HHS Center business hours require an assigned staff person from your organization to staff the door.
• Gaining access to the building for you and your attendees.
• Ensuring the building is secured upon your departure if during closed hours or after hours. Violations of this condition may be subject to fines and/or full cost recovery of any damage as a result of unsecured doors.
• Cleaning off table surfaces.
• Making sure all trash is disposed of in available trash containers within the building. If you need additional trash bags please email HHSConferenceCenter@placer.ca.gov. Violations of this condition may be subject to fines, full cost recovery of all cleaning necessary
• Applicant is responsible for the repair of any damage to equipment and/or facilities while in the group’s use.
• Equipment use: Any additional equipment needed, not available in the room, must be scheduled in advance (i.e. white boards, additional tables/chairs) by emailing HHSConferenceCenter@placer.ca.gov.

IT Equipment: Microphones, projectors, video-conferencing, and teleconferencing equipment are available but must be scheduled in advance. There may be a charge for this equipment through the IT department. Note: Audio/Visual/Laptop assistance is available (to get you up and running) by emailing HHSConferenceCenter@placer.ca.gov. Please Note: IT assistance beyond initial working access may be subject to a charge from/through the Placer IT Department.

ADDITIONAL INFORMATION FOR OUTSIDE AGENCIES:

Applications may be made no more than 6 months  in advance and no more than two (2) times in a fiscal year (contact HHSConferenceCenter@placer.ca.gov to discuss special circumstances). Outside agencies submitting an Application for Use of Facilities will be required to submit a certificate of liability insurance in the amount of $1,000,000 naming the County of Placer as an additional insured, prior to receiving final confirmation of an approved reservation of facilities.

This “Application for Use” is strictly a request for approval to use a meeting space at the HHS Center. Please do not make any arrangements until you receive approval from the Placer County Health & Human Services Department. A facility representative will reply within 2 business days upon receipt of this form.

Applicant has read this Agreement and agrees to comply with the rules and regulations described herein. Note: Placer County reserves the right to deny application based upon factors including but not limited to purpose of facilities use and/or affiliation.